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  • Writer's pictureMonique Waggoner

Top 2 Messaging Solutions to Keep Your Team Working on the Same Page

Ah. Remember the days when you could just walk down to your coworker's office for a quick collaboration? As we navigate the coronavirus challenge, and the changes business-as-usual that are sure to arise, you need better solutions.

Yet as a remote worker, your once go-to solution to get those answers has turned into time-eating emails, long text threads, a phone call or two or maybe even fax (kidding). It is frustrating to wait when you need a RIGHT NOW answer. And, if you're trusting on a quick phone conversation to do the trick, odds are, you'll find yourself in the black hole of a 30-minute rehash of the day's top news stories.

Does your team share documents or collaborate on projects? If so, I highly recommend Microsoft Teams or Slack. Both solutions offer desktop and device apps, so you can stay informed and on-task wherever your day takes you.

Along with a quick message system, Microsoft Teams includes the ability to share Office 365 documents for real-time editing. Paid plans include video conferencing and a phone system. You can also instantly turn that group chat into a video conference if needed. Microsoft Teams is one of the best solutions for large organizations or groups with a lot of moving parts.

In my opinion, there are a couple of things that keep Microsoft Teams from taking the top spot.

  • Inability to set up multiple Teams

  • Can't share information with people who aren't part of the Team or who do not have a Team account.

If you have a paid Office 365 account, all that's needed is to follow the instructions from Microsoft to get your Team set up. If you don't have a paid account but still want to give Teams a try, Microsoft offers a free lite version of Teams.

The Slack messaging system is great for those who don't have access to Teams or have a Team set up and need an additional team environment. PCMag gives Slack it's #1 recommendation.

From the Slack website:

Teamwork in Slack happens in channels — a single place for messaging, tools and files — helping everyone save time and collaborate.

  • Channels can be divvied up by team, project, client, or whatever else is relevant to your organization.

  • Team members can join and leave channels as needed — unlike lengthy email chains.

Other Options

A quick Google search for "Team Messaging Solutions" will bring up a host of options. To filter through the tech noise, I rely on PCMag to give me the most consistent list of reputable options. And while Slack and Microsoft Teams take top spots on both their list and mine, here are a few more options for you to check out.

Do you have a favorite I haven't mentioned? I'd love to hear how you are using messaging apps to streamline your workflow.

Now, the necessary disclaimer, I am not associated with any of these messaging solutions and there are no affiliated links included in this post. I am not receiving any compensation to mention these companies.

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